Building Events India - Frequently Asked Questions
About Our Services
What types of events does Building Events India specialize in?
Building Events India specializes in a wide range of corporate and professional events including conferences, product launches, exhibitions, award ceremonies, MICE (Meetings, Incentives, Conferences, and Exhibitions) events, corporate R&R programs, and team building activities.
What geographical areas do you serve?
We primarily serve clients across major Indian cities including Mumbai, Delhi NCR, Bangalore, Hyderabad, Chennai, and Pune, but we can manage events throughout India based on client requirements.
How far in advance should I book your services?
For large-scale events like exhibitions or conferences, we recommend booking 3-6 months in advance. For smaller corporate events, 4-6 weeks notice is typically sufficient, though we can accommodate rush requests when possible.
Do you handle both virtual and in-person events?
Yes, we offer comprehensive solutions for both in-person events and virtual/hybrid events, adapting to the evolving needs of the corporate world especially after the pandemic.
Planning Process
What is your typical event planning process?
Our process includes:
- Initial consultation to understand your objectives
- Proposal development with concepts and budget options
- Detailed planning and vendor coordination
- Pre-event preparations and checks
- On-site event management
- Post-event evaluation and reporting
How do you ensure our event objectives are met?
We begin by deeply understanding your business goals, target audience, and desired outcomes. Throughout the planning process, we align all decisions with these objectives and incorporate measurement methods to evaluate success.
Can you customize events to match our company culture and brand?
Absolutely! Customization is our strength. We create bespoke experiences that reflect your brand identity, company values, and specific messaging objectives.
Do you handle all aspects of event management or can we choose specific services?
We offer end-to-end event management services but can also provide specific services based on your needs, such as venue selection, logistics management, or on-site coordination.
Budgeting and Pricing
How do you determine event costs?
Event costs are determined based on multiple factors: event type and complexity, number of attendees, venue requirements, technical needs, catering preferences, entertainment options, and your specific customization requests.
Do you work with fixed budgets?
Yes, we're experienced in working with fixed budgets of all sizes. We provide creative solutions that maximize impact while respecting your financial constraints.
Are there any hidden costs we should be aware of?
We believe in transparent pricing. Our proposals include all anticipated costs, and we communicate any potential variable costs upfront. We don't proceed with additional expenses without your approval.
What is your payment structure?
Typically, we require a 50% advance to confirm the event booking and start planning, with the remaining balance due one week before the event. For large-scale events, we may structure payments in three installments.
Event Execution
How do you handle unexpected issues during events?
Our experienced team always has contingency plans in place. We conduct thorough risk assessments before events and have backup solutions prepared for common challenges like technical issues, weather problems, or vendor delays.
What measures do you take for event safety and security?
We prioritize safety with comprehensive risk assessments, professional security personnel when needed, emergency response plans, and compliance with all venue safety regulations and protocols.
How many staff members will be assigned to our event?
Staffing depends on the event size and complexity. We ensure an appropriate staff-to-attendee ratio to guarantee smooth operations. A dedicated project manager oversees your event from planning through execution.
Do you provide post-event reports and analytics?
Yes, we provide detailed post-event reports that include attendance metrics, budget reconciliation, objective achievement analysis, participant feedback, and recommendations for future events.
Partnership and Collaboration
What makes Building Events India different from other event companies?
Our key differentiators include our strategic approach to event planning, attention to detail, creative excellence, long-standing vendor relationships, and our focus on measurable business outcomes rather than just logistics.
Can we see testimonials or case studies from previous clients?
Yes, we're happy to share case studies and connect you with previous clients who can speak about their experience working with us. Our website also features testimonials from various corporate clients.
How does Building Events India stay updated with industry trends?
Our team regularly participates in professional development, attends industry conferences, maintains memberships in event planning associations, and continually researches emerging trends in corporate events and experiential marketing.
Do you have experience in our specific industry?
We have experience across diverse industries including IT, financial services, healthcare, manufacturing, and more. We're quick to understand industry-specific needs and can provide relevant references upon request.
Getting Started
What information do you need to provide an initial quote?
To provide a preliminary quote, we need to know:
- Type of event you're planning
- Approximate number of attendees
- Preferred date and location
- Basic objectives for the event
- Rough budget range
- Any specific requirements or must-have elements
How quickly can you develop a proposal?
For standard events, we typically develop initial proposals within 3-5 business days after our consultation. More complex events may require 5-7 business days for comprehensive proposal development.
What happens after we decide to work with Building Events India?
Once you've chosen to work with us, we'll finalize the contract, collect the initial payment, and schedule a kickoff meeting with your dedicated project manager to begin detailed planning.
How can we schedule an initial consultation?
You can schedule a consultation through our website contact form, by emailing utsav@buildingeventsindia.com, or by calling our office at the number provided on our website(www.buildingeventsindia.com ). We're looking forward to discussing your event needs!
